Privacy policy

 
 

Effective Date: March 8, 2026

1. Overview

iDEKO Productions, LLC ("iDEKO," "we," "us," or "our") respects your privacy and is committed to protecting the personal data we process. This Privacy Policy explains our practices regarding the collection, use, and disclosure of personal data through our website (www.ideko.com), our event production services, permitting consultations, and social media interactions (collectively, the "Services").

By using our Services, you acknowledge that you have read and understand the practices described in this policy.

2. Categories of Personal Data We Collect

Depending on your interaction with iDEKO, we may collect the following categories of data:

  • Identifiers: Real name, alias, postal address, email address, and phone number.

  • Professional & Employment Information: Job title, company name, and background information if you apply for a position or partner as a vendor.

  • Commercial Information: Records of services considered or obtained, and event production requirements.

  • Technical Activity: IP address, browsing history, and interactions with our website (via Google Analytics and WordPress).

  • Event-Specific Data: If you participate in an activation, we may collect photos, videos, or participant waivers.

  • Sensitive Information: In the context of event permitting or safety, we may process government-issued IDs for site access or health/safety disclosures for event participants.

3. How We Obtain Your Personal Data

  1. Directly From You: Through contact forms, RFP submissions, or during the event production process.

  2. Automatically: Through cookies and web tracking technologies when you navigate our site.

  3. From Third Parties: We may receive information from our clients (the brands hiring us), municipal agencies (during permitting), or professional networking platforms.

4. How We Use Your Personal Data

We use your data for the following "Business Purposes":

  • Operational Delivery: Executing event logistics, managing technical production, and securing municipal permits (NYPD, NYC Parks, etc.).

  • Communication: Responding to inquiries and providing project updates.

  • Security: Detecting and preventing fraudulent activity or unauthorized access to our production sites.

  • Legal Compliance: Complying with city ordinances, safety regulations, and legal subpoenas.

5. Who We Share Your Personal Data With

We do not sell your personal data. We disclose data only to:

  • Service Providers: IT hosts, CRM platforms, and email marketing tools.

  • Governmental Agencies: Necessary for the filing of event permits and public space management.

  • Clients/Partners: Brands we represent may receive participant data or event analytics with your explicit consent.

6. Global & State-Specific Privacy Rights

United States (CA, VA, CO, CT, UT, NV)

Residents of these states have specific rights, including:

  • Right to Access: Request a copy of the data we hold.

  • Right to Delete: Request the removal of your personal data.

  • Right to Opt-Out: Opt-out of the "processing" of data for targeted advertising.

EU, UK, and Canada

For individuals in the EEA, UK, or Canada, iDEKO acts as a "Controller." You have the right to data portability, the right to object to processing based on legitimate interests, and the right to lodge a complaint with a supervisory authority.

7. Protecting and Retaining Data

We utilize a multi-layered security approach, including:

  • Encryption: 256-bit AES encryption for data at rest and TLS for data in transit.

  • Access Control: Multi-factor authentication (MFA) and VPN requirements for all employees.

  • Retention: We retain data only as long as necessary to fulfill the project scope or comply with legal record-keeping requirements (e.g., permit audits).

8. Children’s Privacy

Our Services are intended for a professional audience. We do not knowingly collect information from children under the age of 18. If we learn we have collected such data, we will delete it immediately.

9. Contact Information

For questions regarding this policy or to exercise your privacy rights, please contact our Legal Department:

iDEKO 231 West 39th Street, Suite 502 New York, NY 10018 Email: privacy@ideko.com Phone: (212) 532-5555

Disclaimer: This is a high-level draft. I recommend having your General Counsel or a privacy specialist review this to ensure it aligns with your specific internal IT protocols.